A structured diagnostic across 8 dimensions. Takes 15–20 minutes. You receive a snapshot — we receive the full priority report.
Section A — Your Organisation0%
Section A
Your Organisation
This takes about 3 minutes. Everything you share is confidential and used only to prepare your personalised report.
Please fill in your name, role, organisation, and email before continuing.
Section B — The Assessment
Scored Questions
For each question, choose the answer that honestly describes your organisation today — not where you plan to be.
Scoring guide: 1 = Not in place · 2 = Early stages · 3 = Mostly in place · 4 = Fully established
D1Leadership & Strategy
Q1Leadership & Strategy
Our senior leadership has a clear, documented position on how and why we will use AI.
Q2Leadership & Strategy
AI adoption decisions are driven by our mission and values — not vendor pressure or what others are doing.
Q3Leadership & Strategy
Our board / elders / senior team have received at least basic AI literacy training in the last 12 months.
Q4Leadership & Strategy
We have a designated person responsible for AI oversight (does not need to be a specialist).
Q5Leadership & Strategy
We have discussed and agreed on what AI must never do in our context (non-negotiable boundaries).
Q6Leadership & Strategy
Our AI strategy (or approach) is reviewed and updated at least annually.
Please answer all questions in this section before continuing.
D2Data & Systems
Q7Data & Systems
We have a single, reliable system of record for key information (members / customers, finances, communications).
Q8Data & Systems
Our key data is clean — consistent formats, no major duplicates, fields regularly updated.
Q9Data & Systems
Our systems (ChMS, CRM, accounting, comms) share data or connect in useful ways.
Q10Data & Systems
We know which data we hold, where it lives, and who is responsible for it.
Q11Data & Systems
We regularly back up our data and have verified that the backup actually works.
Q12Data & Systems
We have a process for maintaining data quality over time — not just cleaning it once.
Please answer all questions before continuing.
D3AI Literacy & Staff Readiness
Q13AI Literacy
Staff who use AI tools understand what hallucination is and know what to do when they encounter it.
Q14AI Literacy
Staff understand that AI outputs must always be reviewed by a human before use — and this actually happens.
Q15AI Literacy
Our team has received formal AI literacy training in the past 12 months (not just self-teaching).
Q16AI Literacy
Staff know which types of data must never be entered into an AI tool (PII, pastoral notes, financial records, children's data).
Q17AI Literacy
We know which AI tools staff are currently using — including informal or personal use.
Q18AI Literacy
Young people in our ministry / organisation have received specific guidance on responsible AI use.
Please answer all questions before continuing.
D4Governance & Policy
Q19Governance
We have a written AI Acceptable Use Policy.
Q20Governance
Our policy includes a clear list of what AI cannot do in our context (non-negotiable limits).
Q21Governance
All staff who use AI tools have acknowledged the policy in writing.
Q22Governance
We have a process for evaluating and approving new AI tools before staff use them.
Q23Governance
We have a clear process for what happens when something goes wrong with an AI output.
Q24Governance
Our AI policy is reviewed at least annually and updated when tools or risks change.
Please answer all questions before continuing.
D5Current AI Usage
Q25Current Use
AI tools we use are delivering measurable time savings or quality improvements — not just novelty.
Q26Current Use
The time saved by AI is being reinvested into people-facing work — not just absorbed by other tasks.
Q27Current Use
We have clear, agreed uses for AI in each department or ministry area.
Q28Current Use
All AI-generated content is reviewed by a qualified human before it is published or distributed.
Q29Current Use
We have avoided using AI for any function requiring pastoral authority, spiritual guidance, or counselling.
Q30Current Use
Staff who use AI for research or teaching verify all AI-generated references against original sources.
Please answer all questions before continuing.
D6Department / Ministry Readiness
Q31Departments
Administration & communications — AI is being used appropriately to reduce admin burden and free staff for people-focused work.
Q32Departments
Work involving young people — appropriate AI literacy and safeguarding are in place in children's / youth / junior staff areas.
Q33Departments
Outreach / marketing / communications — AI is helping reach more people without replacing authentic human connection.
Q34Departments
Pastoral care / HR / people functions — AI assists admin but never replaces human presence or counselling.
Q35Departments
Finance / giving / accounting — data governance and security practices are in place around any AI used in financial processes.
Q36Departments
Education / discipleship / staff development — AI assists content and research but human relationship remains the core of formation.
Please answer all questions before continuing.
D7Security & Privacy
Q37Security
Staff know which types of data are classified as sensitive and must never be entered into any AI system.
Q38Security
We have reviewed the privacy policies of AI tools we use and know how they handle data we input.
Q39Security
Pastoral notes, counselling records, medical information, and children's data are protected from AI systems by policy and practice.
Q40Security
We have a basic cybersecurity posture — updated passwords, multi-factor authentication, staff awareness of phishing.
Q41Security
We comply with relevant data privacy legislation in our jurisdiction (GDPR, Privacy Act, CCPA, or equivalent).
Q42Security
If a data breach occurred through an AI tool, we know what steps to take and who to notify.
Please answer all questions before continuing.
D8Budget & Resources
Q43Budget
We have a dedicated budget for AI tools and training — not just hoping it fits within existing software budgets.
Q44Budget
We allocate budget for change management and staff training alongside any new AI tool — not just the tool cost itself.
Q45Budget
Leadership is willing to invest in fixing data and systems foundations before adding new AI tools, even if that feels slow.
Almost done. Your submission is being processed — please don't navigate away from this page. Once complete, you'll see a brief snapshot of your maturity stage. Your consultant will be in touch soon with your full results and next steps.
⏳ Generating your report — please wait
45
Analysing your responses…
Do not navigate away from this page
Please answer all three questions before submitting.
Something went wrong saving your responses. Please try again or contact us via the contact page.
✓
Assessment submitted.
Thank you for taking the time to complete this. Here is a brief snapshot of where your organisation sits right now.
Your consultant will review your full results and be in touch soon with a detailed report and recommended next steps.